Privacy policy

1. To whom does this Privacy Statement apply?

1.1 This Privacy Statement applies to Absolute@work bv (Onledebeekstraat 15, 8800 Roeselare (Belgium) - CBE: 0840.926.652) and to Absolute@construct bv (Onledebeekstraat 15, 8800 Roeselare (Belgium) - CBE: 0840.926.454). 

Absolute@work and Absolute@construct (together: "Absolute Jobs", "we", "us" or "our company") are separate and independent legal entities. Depending on the processing activity within which your personal data are processed, they may be considered as separate controllers or joint controllers for the personal data processed within the scope of our company's activities. 

1.2 We make every effort to protect and process personal data entrusted to us in a proper and transparent manner, in particular in accordance with applicable law and, in particular, the General Data Protection Regulation 2016/679 of 27 April 2016 ("AVG" or "GDPR").

1.3 Please follow the information below. Where relevant, we have distinguished between:

I am a website visitor
I am (a contact of) a supplier, a customer, a potential customer or any other person whose personal data is processed 
I am a job applicant 

2. What is covered by this Privacy Statement?

2.1 Through this Privacy Statement, we wish to inform you about how and why we process your personal data as a data controller when we conduct our business, when you use our website and the forms or applications offered on it, or when you apply for vacancies through our website, to whom we transfer this information, what your rights are and who you can contact for further information or questions.

2.2 When we refer to "the website", we mean the web pages starting with the following url: www.absolutejobs.be. 

2.3 The website may contain links to other websites. Although we endeavour to provide links only to websites that share our high data protection standards, we are not responsible for the content and data protection policies of these websites. This Privacy Statement only relates to data collected by us.  

If you click on links on the website, we strongly encourage you to read the privacy statements on the websites concerned before disclosing personal data.

Please be aware that when you visit our pages on Facebook or on LinkedIn, whether or not via the shortcut on our website, cookies are processed by Facebook or LinkedIn respectively. On this basis, we can obtain more information - in a completely anonymised manner - about the audience visiting our social media pages. For more information on why and how personal data are processed in that context, please refer to the Privacy Policy and Cookie Policy on the websites of these platforms 

cookie policy Facebook: https://www.facebook.com/policies/cookies/ 
Privacy Policy Facebook: https://www.facebook.com/about/privacy/ 
Cookie Policy LinkedIn: https://www.linkedin.com/legal/cookie-policy 
Privacy Policy LinkedIn: https://www.linkedin.com/legal/privacy-policy?banner=accept).

3. For what purposes do we process personal data?  

3.1 I am a website visitor.

We process your personal data only for legitimate business purposes. These purposes include, but are not limited to:

the proper organisation of our services;
handling questions, requests and complaints sent to general contact addresses or via online forms;
providing online services (e.g. creating an account to apply online for vacancies on the website);
collecting statistics on the use of the website;
improving the performance and appearance of the website.

3.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data are processed in the course of business activities.

We process your personal data only for legitimate business purposes. These purposes include, but are not limited to:

compliance with our legal obligations (including compliance with regulations on temporary employment and posting;
customer and supplier management;
management of other business contacts;
management of orders and deliveries;
invoicing and accounting;
providing information on our business, services and activities;
the proper organisation of our services and operations;
direct marketing; 
advertising purposes;
handling of questions, requests and complaints;
management of disputes;
public relations;
statistics and market research;
access control;
security.

3.3 I am a job applicant.

3.3.1 The purpose for which your personal data are processed is to register your application for a temporary worker vacancy published on our website (via the contact form, via the application form or via the "spontaneous application" form). If your application leads to the start of a selection procedure, we will process your personal data for the creation and/or fine-tuning of your profile, which means that we will process all necessary data required to assess your application with a view to possible recruitment and employment as a temporary worker. This assessment may also include an assessment by an external party ("assessment"). 

3.3.2 Our website also allows you to create an account so that your personal data is automatically filled in each time you are logged in and apply for vacancies on our website. In this way, we try to facilitate your application, and you avoid having to enter your personal information every time.

3.3.4 In case of a positive assessment and decision to hire you, we will also use your personal data to prepare the employment contract. 

4. The legal grounds for processing personal data

4.1I am a website visitor

4.1.1 When you contact us via the online contact form, your personal data will in principle be processed for the protection of our legitimate interests (i.e. the interest to handle your questions, requests and complaints in the best possible way).

In this context, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights and freedoms. If you would like more information on this, you can always contact us.  

4.1.2 For sending our newsletters, we will always ask for your explicit consent. 

4.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

4.2.1 We process your personal data for the purposes set out above:

for the purpose of concluding and performing agreements concluded with you;
in order to comply with our legal obligations;
in the context of the legitimate interests of our company and/or a third party, such as (but not limited to) the proper conduct of our business activities, customer and supplier management, etc. In this regard, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights and freedoms.
4.2.2 If we are required by law to obtain your free, informed, specific and unambiguous consent to process your personal data for certain purposes (e.g. specific direct marketing or market research activities), we will only process your data for these purposes when we have received such consent from you.

4.3 I am a job applicant

4.3.1 The processing of your personal data is necessary to take measures prior to the conclusion of an employment contract and it is in our legitimate interest, i.e. the interest to assess you before making you an offer of employment, which also seems to us to be in your interest (or at least outweighs our interest). Keeping your data for a well-defined period in order to contact you in case of future opportunities also falls within our legitimate interest. 

5. What rights do you have? 

5.1 You have several rights in relation to the personal data we process about you. In particular, you have the right to:

access and request a copy of your personal data insofar as this does not infringe the rights and freedoms of others;
ask to update or correct your personal data if you believe it to be inaccurate or incomplete;
ask for your personal data to be deleted, or to restrict the way in which we use it, if you believe that we do not or no longer have a lawful processing ground;
withdraw your consent in relation to the processing of your personal data(to the extent that the processing is based on your consent);
receive your personal data in a structured, common and machine-readable form and transfer it to another party (insofar as the processing is based on consent or the performance of a contract), and insofar as this does not infringe the rights and freedoms of others
object to the processing of personal data for which we use legitimate interests as a legal basis, upon which we will stop processing unless we have overriding compelling legitimate grounds for the processing.
You also have the right to object to the processing of your personal data for direct marketing at any time. If you no longer wish to receive direct marketing from us, you may contact us (see below) or click on the unsubscribe button in each such communication. In that case, your personal data will no longer be processed for such purposes.
5.2 In order to exercise the above rights, you may send us a request indicating the right you wish to exercise by sending an e-mail to privacy@absolutejobs.be.

You may also use this e-mail address if you wish to make a complaint regarding the processing of your personal data.

5.3 If you are dissatisfied with the way in which we treat your personal data, you have the right to lodge a complaint with the Data Protection Authority (in Belgium: Drukpersstraat 35, 1000 Brussels, tel +32 (0)2 274 48 00, e-mail contact@apd-gba.be).

6. How do we obtain your personal data?  

6.1 I am a website visitor.

6.1.1 We may obtain personal data about you when you use this website and the applications offered on it. This may be the case, for example, when you fill in the contact form on the website. 

6.1.2 This website may also use cookies to collect statistics about visits to these websites in order to improve performance and appearance. For more information about the cookies we use and how to control them, please see the cookie section.

6.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

6.2.1 We may obtain personal data about you in the course of conducting our business.

6.2.2 We may obtain such personal data because you provide it to us (e.g. by contacting us, filling in online forms, etc.), because others provide it to us (e.g. your employer or third-party service providers we use in the course of carrying out our business) or because it is accessible to the public (such as appointment as a director of a company). We may further obtain personal data from you through the way you interact with us. 

6.2.3 When we obtain your personal data from other parties, we make reasonable efforts to enter into contractual clauses with these parties that require them to comply with the relevant data protection rules. This may include that this party provides you with all necessary information or - if necessary - obtains consent from you to process the personal data as described in this Privacy Statement.

6.3 I am a job applicant.

6.3.1 We obtain your personal data because you provide it to us.

7. What personal data do we collect?

7.1 I am a website visitor.

7.1.1 The main personal data we collect through this website relates to the following specific services: 

Contact form
The website allows you to contact us if you are looking for a job or are interested in a specific vacancy, if you wish to use the services of Absolute Jobs, or to obtain more information, ask your questions or receive advice. In the context of this contact form, we process the following data: your name, e-mail address, telephone number, address, subject and your message.

Newsletters
You can provide your e-mail address via this website to be informed electronically of job vacancies and of news and updates that match your professional interests by receiving our newsletters. You can unsubscribe from this at any time by clicking the unsubscribe button in the newsletters. We will always ask for your explicit consent before sending newsletters. 

Application form
Via the website, you can apply for specific vacancies via the application form. We process the following data in this context: first name, surname, gender, address, country, e-mail address, telephone number and your CV. 

Registration as an applicant
Through our website, you can create an account as an applicant. In this context, we process your login data (e-mail address and password), and the following personal information: first name, surname, gender, address, country, telephone number and your CV.  

Spontaneous application
You can apply spontaneously via our website. We process the following data in this context: first name, surname, gender, address, e-mail address, telephone number, CV, country and your description of your ideal job. 

7.1.2 This website may also use cookies to collect statistics on visits to the website in order to improve its performance and appearance. For more information about the cookies we use and how to control them, please consult the cookie section.

7.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

7.2.1 The personal data we collect or obtain may include:

identification data (e.g. name, address (private/work), e-mail address (private/work), telephone number, country of residence, etc.);
electronic identification data (e.g. IP addresses, browser type, cookie identifiers, ...);
personal characteristics (e.g. age, gender, date of birth, nationality, language, '...);
financial data (e.g. bank account number, ...);
employment and training data (e.g. the organisation you work for, your job title, current responsibilities, projects, qualifications, training, work schedule, ...);
data about the services you use;
data on how you interact with us and other similar information. 
7.3 I am a job applicant

As mentioned above, you can apply via our website through various channels: via the contact form, for a specific vacancy via the application form or when logged in, or via the "spontaneous application" function.   

In the context of our recruitment and selection procedure, the processing of personal data may further include:

personal data (place and date of birth, nationality, gender, hobbies and interests,...);
your photograph if you voluntarily provide it to us;
data relating to your professional experience (profile, data on former employers, termination of last employments and work done, special projects, etc.) including a reference search if you have provided references in your CV;
data relating to your education (diplomas, certificates, internships, special training, etc.);
language skills;
if applicable, whether or not you have a work and/or residence permit for the European Economic Area (EEA);
any other personal data you communicate to us with your application, in your CV or cover letter, in connection with the performance of the job;
digital assessment via the internet (presence on social media), to the extent that this presence is public to us;
any personal data (other than those listed above) that must be processed under the law.
You are not obliged to communicate this data to us. However, failure to do so may adversely affect your chances of recruitment.To whom may we disclose your personal data?

8. To whom may we disclose your personal data?  

8.1 We may disclose your personal data to associated companies and our affiliates, or to third parties who provide services to us and who reasonably need access to such data in order to fulfil one or more of the purposes set out above. These third parties may include the following:

our clients;
assessment centres; 
external service providers and subcontractors we use for various business and technical services; 
IT service providers;
law enforcement and government agencies in accordance with applicable law;
external professional advisers (e.g. lawyers, accountants or consultants to the company).

If our company enters into a joint venture with, is sold to or merged with another company, your information may be passed on to our new business partners or owners.

8.2 We will not transfer your personal data to recipients located in countries outside the European Economic Area (EEA) whose laws do not provide the same degree of data protection.

9. What cookies do we use and how can you manage them? 

9.1 This website uses Cookies. 

Cookies are small text files stored by your browser on your computer or mobile device when you visit this website.

They are used to give you a good browsing experience and allow us to improve this website. With your permission, they may also be used to personalise the content of this website based on your prior browsing behaviour and to collect statistics to improve this website.

You can find more information about cookies on the following website: www.allaboutcookies.org.

9.2 Types of cookies

During a visit to our website, the following types of cookies may be placed on the hard drive of your computer: 

Functional cookies

These cookies are used to make the website more user-friendly by storing certain user preferences. For example, to remember your login and password details so you do not have to log in every time, to save your language preference and other certain preferences. 

Cookies for website analysis

Absolute Jobs uses Google Analytics, a web analytics service provided by Alphabet ("Google"). Google Analytics uses cookies to help Absolute Jobs analyse how users use the website. The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by Google on servers in the United States. Google uses this information to track how the website is used, compiling reports on website activity for Absolute Jobs and providing other services relating to website activity and internet usage. Google may provide this information to third parties if Google is legally required to do so, or insofar as these third parties process the information on Google's behalf. Google will not combine your IP address with other data held by Google. 

Other cookies

This website may contain media files from third-party websites such as Youtube.com. When playing these media files, cookies may be placed by these third parties. Furthermore, this website offers the option to share certain information via social networks such as Facebook.com or LinkedIn.com. When using this functionality, these social networks may place cookies on your computer to keep track of what information has been shared. For more information on why and how personal data are processed in that context, please refer to the Privacy Policy and Cookie Policy on the websites of these platforms (cookie policy Facebook: https://www.facebook.com/policies/cookies/ - Privacy Policy Facebook: https://www.facebook.com/about/privacy/ - Cookie Policy LinkedIn: https://www.linkedin.com/legal/cookie-policy - Privacy Policy LinkedIn: https://www.linkedin.com/legal/privacy-policy?banner=accept - Privacy Policy YouTube/Google: https://policies.google.com/privacy?hl=nl&gl=nl).

9.3 Managing and blocking cookies

You can set your internet browser to alert you when a cookie is set. You can also block the setting of cookies completely. However, you may then not be able to use all parts of the website. For more information on how to adjust your browser's cookie settings, please refer to the links below:

> Cookie settings in Google Chrome 
> Cookie settings in Microsoft Internet Explorer
> Cookie settings in Microsoft Edge
> Cookie settings in Firefox
> Cookie settings in Apple Safari 

10. Are your personal data protected?  

10.1 We take strict technical and organisational (security) measures to protect your personal data both online and offline from access by unauthorised persons, unlawful processing, misuse, damage, loss and destruction.

These measures include:

training to relevant staff to ensure they are aware of our data protection obligations when handling personal data;
administrative and technical controls to limit access to personal data to what is necessary (passwords, digital certificates);
technical security measures, including firewalls, encryption and anti-virus software;
physical security measures, such as security badges to defend access to our premises.

10.2 Although we take appropriate security measures as soon as we receive your personal data, in particular the transmission of data over the internet (including e-mail) is never completely secure. We make every effort to protect your personal data, but can never fully guarantee the security of personal data sent to us or by us.

We restrict access to your personal data to persons who reasonably need this information to perform their duties.

11. How long will your personal data be kept?

11.1 I am a website visitor. 

11.1.1 Your personal data will not be kept for longer than necessary for the purposes described above.

11.1.2 As a general rule, personal data obtained through the contact form on our website will be kept for a period of 5 years. 

However, depending on the specific situation and applicable national legislation, we may keep your personal data for longer periods. In particular, this will be the case if one of the following periods is longer: (i) as long as necessary for the activity or service concerned; (ii) the legally required retention period; or (iii) the limitation period within which legal proceedings may be initiated.

11.2 I am a contact person, a supplier, a customer, a prospective customer or any other person whose personal data is processed in the course of business activities.

11.2.1 Your personal data will not be kept longer than necessary for the purposes described above.

11.2.2 As a general rule, files within the framework of our activities that may contain personal data (e.g. contracts, correspondence, etc.) are kept for a period of 10 years from the end of the contractual relationship. 

11.2.3 E-mail traffic is in principle kept for 1 year on our server and for 1 year in backup.  

11.2.4 However, depending on the specific situation and applicable national legislation, we may keep your personal data for longer periods. In particular, this will be the case if one of the following periods is longer: (i) as long as necessary for the activity or service concerned; (ii) the legally required retention period; or (iii) the limitation period within which legal proceedings can be initiated.

11.3 I am a job applicant.

11.3.1 We will retain your personal data for the period necessary in light of the purposes set out above. If the application does not result in an employment relationship, your personal data will be retained for one year after the end of the recruitment process for the purposes discussed above.

12. Will your personal data be used for automated decision-making?

12.1 Automated decisions are decisions about individuals based solely on the automated processing of personal data and which produce legal effects that significantly affect the individuals concerned.

12.2 As a rule, we do not use personal data for automated decision-making. We thus do not make decisions about you based solely on the automated processing of your personal data. 

13. How to contact us.

13.1 We hope that this Privacy Statement will help you understand, and become more familiar with, the way we process your data. If you have any questions about this Privacy Statement and this website in general, you may contact us by:

sending an email to privacy@absolutejobs.be; or
telephoning 0(032) 79 19 95 ; or
sending a written request to: Department of Privacy, Onledebeekstraat 15, B-8800 Roeselare.

14. Changes to this Privacy Statement.

14.1 We may amend this Privacy Statement from time to time. Any modification we make to this Privacy Statement in the future will be posted on this page. To inform you when we last updated the Privacy Statement, we will update the revision date at the top of this page each time we make a change. The updated Privacy Statement will then apply from this date. Please check this page regularly to stay informed of changes and additions. 

Insofar as we have your e-mail address and are still processing your personal data, we will also notify you electronically of any change to this Privacy Statement.